Chief Accounting Clerk Vacancy at Department Of Defence, Lyttelton, South Africa

CHIEF ACCOUNTING CLERK

The post is advertised in the DOD and broader Public Service

SALARY : R149 742 per annum

CENTRE : Financial Management Division, Chief Directorate Accounting, Directorate Stores,

Services & Related Payments, Sub-Directorate Cash Region 2, Pretoria.

REQUIREMENTS : NQF Level 4 (Grade 12 certificate or equivalent qualification). Experience in
administration-related duties/functions. Successful completion of DSSRP-related
Accounting courses will be advantageous. Knowledge/understanding of (Including
the ability to interpret/apply) the Public Finance Management Act, Treasury
Regulations, other Public Sector Financial- and Procurement Policies and Public
Sector payment processes. Personal profile must facilitate a confidential security
clearance. A valid driver’s licence and willingness to travel extensively/ regularly.
Special requirements (skills needed): Computer literate in MS Word Public Service
Mainframe system, e.g. DOD Financial Management System, or DOD PERSOL
System, or PERSAL, or Basic Accounting System, etc

DUTIES : Ensure the availability of sufficient cash levels in imprest commercial bank accounts
operated on all organisational levels. Oversee centralised cash withdrawal from
bank accounts. Perform daily-, forthghly- and monthly bank reconciliations. Perform
monthly cash withdrawals reconciliations. Execute the opening/closing/maintenance
of advance accounts and commercial bank accounts. Provide advice and
assistance to Finance-and non-Finance clients on all organisational levels. Provide
administrative support in planning, organising, leading and controlling the Cash
Management function. Compile, verify and capture journal transactions. Provide
strong and disciplined leadership to subordinates, and train, guide and develop
them. Ensure the effective, efficient and economic management/use of allocated
resources. Report, investigate and follow-up Financial Misconduct. Compile/submit
the prescribed management reports, information and statistics, and provide inputs
towards the answering of audit queries. Ensure the safekeeping of all transaction
supporting documentation, files and data for audit purposes in accordance with
prescripts.

ENQUIRIES : Mr A. Johnson, (012) 392 2876

APPLICATIONS : Department of Defence, SAMHS, Private Bag X102, Centurion, 0046 or hand
delivered to Ms Isabel Deats, Room G007, Ground Floor, Lyttelton Engineering
Works, G5 Selborne Street, Lyttelton, 0157

CLOSING DATE : 29 June 2012 (Applications received after the closing date and faxed copies will not
be considered).

NOTE : Kindly note that, due to the expected large volume of applications to be processed
receipt of applications will not be acknowledged. Successful candidates will be
expected to obtain a Department of Defence (DOD) security clearance. Short-listed
applicants from outside the Pretoria area who are invited and who attend the final
selection boards in Pretoria will be reimbursed by this Department for actual
transport and accommodation costs incurred by the candidates on condition that
original specified invoices, accounts and cash slips are submitted with the claims.
Transport expenses will be limited to the price of a bus ticket between the two points
concerned and accommodation (meals inclusive) will be limited to realistic, actual
expenses. Successful applicants from outside this Department will be appointed on
probation for an initial period of 12 months. Should the probation report at the end
of the period be positive, the appointment would be made permanent. Applications
must be submitted on the prescribed form Z 83 (obtainable from any Public Service
Department office), which must be originally signed by the applicant and which must
indicate the date when it was signed. The Z 83 must also contain the correct name
of the post as well as the correct post serial/reference number as indicated in the
advertisement. Where more than one post in different geographic areas are
advertised under the same serial number, applicants must clearly indicate which of
the post(s) they are applying for by indicating the name of the city/town where the
post is situated. Application form (Z 83) must indicate whether or not the applicant
has been convicted of a criminal offence or have been dismissed from previous
employment (refer part B. of the Z 83 form). The Z 83 must be accompanied by a
detailed CV and originally certified true copies of educational qualification
certificates as well as an originally certified true copy of the applicant’s ID document.
An originally certified true copy of the applicant’s vehicle driver’s license must also
be attached if requested in the advertisement. Where computer literacy is stipulated
as a requirement in the advertisement, originally certified true copies of
certificates/reports to proof that the applicant has received formal computer training
must be attached to the application. Copies of qualification certificates, ID
documents, computer training certificates and driver’s licenses must be originally
certified as true copies on the face of the document – copies certified on the reverse
side (back of the page) will not be accepted. Copies of previously certified copies
will not be accepted. Applicants applying for more than one post must submit a
separate form Z 83 (as well as the documentation mentioned above) in respect of
each post being applied for. Should an application be received where an applicant
applies for more than one post on the same application form, the application will
only be considered for the first post indicated on the application and not for any of
the other posts. Under no circumstances will photostat copies or faxed copies of
application documents be accepted. It is accepted that the signing and submitting
of an application is an agreement by the applicant that this Department may have
the candidate’s CV, qualifications, vehicle driver’s license and criminal record
verified. Fraudulent submissions may result in immediate disqualification/dismissal.
Candidates who are short-listed and who receive invitations to attend the final
selection boards and who require more information as to the requirements of the
posts and what would be expected from the appointee, may request a copy of the
Management Directive (Duty Sheet) from the persons indicated for enquiries in the
advertisements. Applications received after the closing date will not be considered.
Failure to comply with the above instructions or to not submit all the required
documents will result in applications being disqualified. Applications must be
submitted through the post to: Financial Management Division, DFSS, Career
Management Section, Private Bag X137, Pretoria, 0001. In cases where applicants
are stationed in the Pretoria area, applications may be hand-delivered to: Poynton
building, 195 Bosman Street, Pretoria where it must be placed in wooden post box
number 5 at Reception.

Clerk